FAQ

The venues and partners we have chosen to work with on this event (Estoril Congress Center, catering services, transportation, evening event venues), obtained the “Clean & Safe” certification issued by Turismo de Portugal, the official association promoting tourism in Portugal. This stamp of approval distinguishes tourist and MICE activities which are compliant with hygiene and cleaning requirements issued by Portuguese authorities for the prevention and control of COVID-19 and other possible infections.

The organizer recommends the following code of conducts for all conference participants.

• Protection mask is not mandatory in the Conference Center.
• Wear personal protection mask in buses going to/from social event venues and technic visit facilities. Each participant shall be equipped with his/her own mask.
• Respect social distancing measures in all circumstances (in queues, in transportation, around catering buffets, when walking in corridors, when seating in the conference rooms);
• Wash hands upon entrance of conference premises with the alcohol-based antiseptic solution or alcohol-based solution dispensers made available by the venue;

• Avoid hand shaking, hugging; 
• Refrain from coming to the conference in case of fever over 38°;
• Arrive with e-badge printed out on A4 paper;
• Respect the maximum capacity of each room and not attempt to enter when full capacity has been reached;
• Leave unnecessary personal belongings at hotel to avoid using cloakroom.

Official news here: https://www.visitportugal.com/en/content/covid-19-measures-implemented-portugal 

If you are presenting a paper, we appreciate if you could find a replacement speaker. In this case, your registration can be transferred to this new speaker at no cost.

If you are unable to attend of find a replacement speaker, cancellation will only be accepted up to 15 days prior to the conference (25 April 2022) and must be in writing.

From less than 15 days prior to the Conference, cancellation fees will apply (80% of the fees).

Delegates who do not cancel before the start of the Conference (09 May 2022) will be requested to pay the full registration fees.

If you want to present you work during the Conference, please visit the Call for Papers section here and submit an abstract before 15 December 2021.

All Speakers are required to register with an in-person fee.

Proceedings of all papers present in the programme will be published on the website a few days prior to the conference here and updated regularly.

Authorized presentation slides will also be published and available to all attendees after the conference.

Registration for the conference will start in February 2022.

Access information about registration fees  here

You can upload your full paper on your submitter account by clicking  here and enter your unique user ID and password indicated in the acceptance email.
All papers should be uploaded on the system by 18 April 2022.

For your presentation slides:  

It's not necessary to send your presentation slides prior the Conference.

Every speaker must go to the slide room organized inside the Conference Center to download their presentation and to sign the authorization form.

There is no additional action to be done by the speakers, the presentation file will be then available in the dedicated session room.

The slide room will be open from Monday to Thursday, we advise you to go and upload your presentation the day before your presentation slot. 

Early booking of accommodation for the conference is strongly recommended.

Please find a list of hotels with negotiated rates  here and book your accommodation directly on the selected hotels websites.

All participants will have access to a dedicated webapp and smartphone application, enabling them to:

• Access all plenary sessions LIVE, with interactivity tools
• Access all technical sessions in REPLAY
• Network with participants and organize live and virtual meetings.

► For IN-PERSON Speakers and Participants: get the best of 2 worlds!

• Enjoy the in-person experience at ESTORIL for quality meetings and networking opportunities
• Catch up on sessions you could not attend through our REPLAYS available 6 months

NB: All Speakers are required to attend in-person event. No remote presentations aloud.

► For REMOTE Participants: access all the presentations from the comfort of your office

• Plenary sessions will be streamed LIVE during the event.
• All technical sessions will be recorded, and available on REPLAY a few days after the event.
• Use the app to network; request online meetings and discover our virtual exhibition.

NB: New specific fee for the online participation

Please note that there will be NO live streaming of all technical sessions. Only of Plenaries